![]() PDF/A is the preferred file setting for saving and storing PDF documents over the long term. The Digital Preservation Specialist will digitize the completed Event Registration and Permission Forms using a scanner or copy machine, ideally one with a document feeder scanner or multi-page scanner, and ultimately save the files as a PDF/A. Digitize and save a copy of all Event Registration and Permission Forms. The two sets of forms (the Event Registration and Permission Forms and the Descriptive Information Forms) should be organized and stored separately. For ease of use and retrieval of information about Contributors after the event, the RoPA Developers recommend that the Digital Preservation Specialist organize the Event Registration and Permission Forms and the Descriptive Information Forms using this unique Contributor Nametag Number. Put all of the paperwork in order.Įach event Contributor has a unique identification number (the Contributor Nametag Number on the Event Registration Form), which was assigned at the Welcome Station and which is tied to all the paperwork they completed and the Items they contributed during the event. The Digital Preservation Specialist will then organize and create digital copies of these completed forms and will send them to the appropriate Project Team members for data entry and community engagement purposes. ![]() STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14 STEP 15 STEP 16 STEP 17 STEP 18 STEP 1 Organize the paperwork gathered from the Welcome Station and the Copying Station.Īt the end of the event, after all Contributors have left, the Welcome Station Captain and the Copying Station Captain will have delivered all completed Event Registration and Permission Forms and Descriptive Information Forms (as outlined in the Obtaining Permissions and Copying Items modules) to the Digital Preservation Specialist. ![]()
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